Xero Accounting v. QuickBooks Online for Amazon Sellers

Last Updated:
February 9, 2019
Xero v. QuickBooks for Amazon Marketplace Sellers Infograph

Xero vs. QuickBooks

When it comes to choosing an Amazon seller accounting software, Xero and QuickBooks are probably the best and most popular options for Amazon Sellers. Xero and QuickBooks are both beautiful products and well-known in the e-commerce space.

Wave Accounting is a free alternative and Godaddy Bookkeeping is another paid alternative, but both lack some of the important features native to QuickBooks vs. Xero.


Xero and QuickBooks are both great in terms of invoicing functionality. They both offer ease and convenience in sending invoices to clients. Both have customization options as well. 

In terms of bills, QuickBooks has a little edge because they made even the data entry part hassle-free. The expenses are straightforwardly itemized, and cycling through each entry field is also faster. Its overview is also a bit better although some newbies find it too dense. 

Xero, on the other hand, gives users the freedom to set a reminder schedule to make them stay on top of their income and expenses.

QuickBooks stands out here by offering the ability to directly attach a payment link to the invoice, so clients could complete the payment right then and there using an electronic check or credit card. 

Xero doesn’t have merchant services but has the option to work with third-party entities assessed by the company. Though this gives more flexibility, it also tags along with an extent of hassle. QuickBooks also has a better overview and has more enticing extras which are all handy and convenient. 

In terms of invoicing ease of use, it’s a win for QuickBooks.


Both QuickBooks and Xero offer a 30-day trial, so you are free to take a full month and see which between the two suits you best. After the free trial, QuickBooks will charge around $15 to $40 monthly, and Xero will charge around $9 to $40 per month. QuickBooks offers a 30% discount for 6 months if you skip their free trial.

With QuickBooks, the more you pay, the more functions you enjoy. Xero just offers the same functions for all plans but limits the usage frequency depending on your package. It might be an odd setup, but it really makes sense when we talk about scalability.

If you have a limited number of clients, Xero can be a good deal since you’re getting everything you need for just $20. If you don’t need an all-out set of features and don’t have to pay bills through cloud computing, you can save $5 monthly with QuickBooks. They also offer multi-currency support unlike Xero, which is a big plus. 

 QuickBooks is the winner based on pricing.


In terms of user-friendliness, both have their own set of strengths and weaknesses. One of Xero’s strengths is its jargon-free platform. Even newbies can easily make their way in using both accounting systems. 

QuickBooks uses accounting terms throughout. Although it’s not a big deal, it might not be ideal for those who are not used to bookkeeping yet.

Xero's platform has a rather slow loading time. Every click of a button leads to a reload or a pop-up of the page requiring you to wait a bit. QuickBooks, on the other hand, is faster and is much more user and beginner friendly.

QuickBooks takes the cake for user-friendliness

Customer service

QuickBooks offers 24/7 phone support. Xero handles customer queries via email. There are no heavily poor reviews for the customer service of both. And although Xero follows an email system, they also get the job done with equal promptness and effectivity. It has been said that Xero uses third-party entities for their customer service functions, so you might notice a bit of variation in terms of customer service experience. 

Considering these factors, perhaps QuickBooks generally has a better customer service.

Advanced functions

QuickBooks outlines reports thoroughly although it’s just limited to accounting and bookkeeping solutions. On the other hand, Xero has more advanced features and has more solutions that go beyond just reporting data. They have sales tracking solutions and a CRM software. 

Xero offers more breadth of solutions that directly feed into your program.


Amazon Seller Payroll

Xero has a very comprehensive payroll system. It lays out the time worked, hours off, and other details of each employee’s work history. You can even file employment taxes directly via Xero’s program if you are in the UK, US, New Zealand, or Australia. 

QuickBooks requires you to have an upgraded US-based account to use their payroll system. Additionally, it is not as customizable as Xero can be.

Xero is the clear winner when it comes to payroll!


While QuickBooks inventory feature works well, but Xero really takes the cake. Xero offers more interactivity and better overview. If you use the inventory tracking system of Xero, the upgrade rates will be much more reasonable. So, if your company depends on a wide inventory to enjoy reaps, Xero is a great choice. 

But if that is not the priority of your firm, take other factors into consideration when deciding and check out the features that QuickBooks has to offer.

Overall, Xero has a better inventory system. 

So . . .

These are some of the things you should consider when choosing which amazon seller accounting software to use. The first thing to do is to identify what your business needs. Every business model calls for a unique bookkeeping solution. After having determined the kind of setup ideal for your business, review your options and check which one matches your needs best. Don’t look at one aspect alone. Seal your decision considering multiple facets in mind. If you do this, you are sure to get the best bang for your buck.

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